1. General Information

The Julius Hackethal Foundation is a charitable trust foundation dedicated to the following areas:

• Public healthcare and public health maintenance
• Counseling and public education campaigns
• Training of medical professionals across various health sectors
• Quality management in terms of a patient-oriented approach to medicine
• Science and research
• Allocation of resources to research institutions aiming to support medicine in the spirit of Prof. Julius Hackethal.

2. Funding Prerequisites

Projects supported by the Julius Hackethal Foundation must meet the following criteria:

• The project executing organization is recognized as non-profit/charitable.
• There are no or very few comparable projects available.
• The project or its results are directly accessible to the general public or serve its long-term benefit.
• Funding is subject to the rule of timely allocation of resources and is project-related and temporary.
• The JHS does not fund studies and research projects that involve animal testing. The JHS funds research focused on reducing animal testing in clinical practice.
• The foundation prefers seed financing and pilot projects with a model character.
• Projects requesting funding should not have commenced yet. Institutional funding and long-term, ongoing funding are not possible.
• The applicant ensures that they are fully capable of carrying out the project as requested based on their existing operational structures.
• The applicant must also demonstrate that they and the project staff possess sufficient qualifications to design and realize the project.

3. Application Submission

3.1. Applications can be submitted informally throughout the year, in writing, along with the required documents listed under 3.3, to the office of the Julius Hackethal Foundation.

3.2. Applications sent via phone, fax, or email will not be accepted. Processing can take up to 4 weeks before a decision is communicated.

3.3. Submissions must include a meaningful description of the intended purpose, a detailed cost estimate, and a financial plan specifying any other potential funding sources.

3.4. There is no entitlement to a justification for rejections, nor is there a legal claim by the applicant to receive allocations. Even if the funding guidelines are fulfilled, there is no obligation of performance on the part of the foundation. The foundation decides at its own dutiful discretion and based on the resources available to it.

3.5. Funding approval letters are issued in writing from the foundation's office.

4. Principles of Approval

4.1. Approved amounts can only be disbursed after the conclusion (signing) of a formal agreement between the Julius Hackethal Foundation and the applicant.

4.2. The venture must be briefly outlined in the agreement, referencing the original funding application.

4.3. The applicant must confirm that they are familiar with the guidelines of the Julius Hackethal Foundation and accept the resulting duties for the applicant.

4.4. The following funding conditions must be included in the agreement:

• The use of approved funds is purpose-bound and must be documented.
• For any alteration to the intended purpose compared to the submitted documents, express prior written approval from the foundation must be obtained.
• Expenses incurred prior to the formal execution of the agreement cannot be settled.

4.5. Approved funds must be deployed efficiently and economically. When calculating personnel resources, compensations may not exceed the scale of public service regulations. Additional clauses can be integrated into the agreement.

5. Proof of Use

5.1. Those responsible for the funded project are required to maintain a timely record regarding the use of the allocated resources. This must include a detailed comparison of projected versus actual costs, as well as projected versus actual funding received.

5.2. Verification must be provided by submitting invoices and receipts relating to both the total amount and the funded share.

5.3. If the duration of a funded measure extends beyond one year, a preliminary proof of use under compliance with the above regulations must be submitted within 4 weeks after the end of each year.

5.4. The foundation is not a contracting party for any employees engaged through its funding resources. Any public announcement of the funding must be coordinated with the foundation's office.

6. Disbursement

The disbursement of financial resources occurs on call after approval of the application and upon declaration by the applicant that work on the project specified in the application has commenced.

Approved funding that has not been drawn down after 18 months will expire unless a later usage is agreed upon in due time before this period ends.

7. Repayment Obligations

The recipient of the funds is obligated to fully or partially repay the funding if:

• they received an excessive subsidy because projected costs decreased after approval, or new or higher external funding sources were added.
• they obtained the subsidy unlawfully, particularly by providing inaccurate details.
• the subsidy is misappropriated or the main target of the project is not achieved.
• the funded project is placed under receivership or foreclosure, or if insolvency or bankruptcy proceedings are opened against the project.

8. Revocation

The Julius Hackethal Foundation reserves the right to revoke its willingness to receive funding inquiries at any time or to alter its funding guidelines.

The principles laid down in these funding guidelines serve solely the transparency of the operations of the Julius Hackethal Foundation.

No claims of any kind against the Julius Hackethal Foundation can be derived from them.